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Board holds public superintendent evaluation after waiver; members flag software glitch
Summary
The Glen Rock board conducted its required annual evaluation of Chief School Administrator Dr. Charleston in public after he waived privacy protections. Board members reported a technical glitch with the NJSBA evaluation tool and voted on which member comments to include in the compiled evaluation.
The Glen Rock Public School District Board of Education carried out its annual evaluation of Chief School Administrator Dr. Charleston in public because the superintendent waived his privacy rights. The board read a prepared statement recommended by its attorney that explained the choice to hold the discussion in public and said the public would not be permitted to participate.
The board member who read the prepared statement said, “This discussion normally would take place in executive session to protect the privacy rights of the superintendent. However, the superintendent has elected to waive his privacy rights and have the discussion take place in public.” The same board member told colleagues the board would not entertain questions from the public on the superintendent’s evaluation during that session.
Board members spent the session reviewing member comments tied to evaluation standards and selecting which comments to include in the compiled, summative evaluation. Several members said they completed the online evaluation form but encountered a discrepancy in the tool’s summary counts. The board member leading the process described a software issue: at least one comment entry appeared duplicated in the indicator tallies, producing a total that did not match the expected number of submissions.
One board member said staff could check individual submissions in the portal and specifically named district staff who could verify entries. The board decided to proceed by selecting up to three comments per standard to be included as the formal member inputs and instructed the board president to compile the chosen comments into a summative statement to be presented to Dr. Charleston.
Board members also discussed timing and procedural concerns: they said the evaluation package would be compiled by the president and submitted before the district’s stated deadline. The presiding board member noted that the New Jersey School Boards Association (NJSBA) offers guidance and that technical support had been contacted earlier in the day to investigate the portal issues.
No formal motion to change ratings or to take disciplinary action was recorded during the meeting. The board’s action was a direction to compile the selected comments, finalize the summative evaluation text, and deliver it to the superintendent in accordance with the district timeline.
