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Trustees review finance and internal‑controls ordinance; email approval language removed
Summary
The Board discussed Ordinance 2025‑O5, which would adopt chapter 6 (finance and budget administration) to set internal controls and purchasing rules; trustees noted changes since the last meeting, including removal of email approval language and discussion of competitive bidding and purchasing thresholds.
The Board of Trustees discussed Ordinance 2025‑O5, described in the agenda as an emergency ordinance to adopt chapter 6, finance and budget administration, and to establish standards for internal controls and purchasing. During the discussion trustees and staff noted edits from prior drafts and removed a provision that would have allowed approvals by email.
A trustee said the email approval language had been changed since the last meeting. The board discussed competitive bidding and purchasing thresholds; one trustee observed that the ordinance “is just pervading out” and commented on the interplay between two‑thirds approval and purchasing limits. The transcript records questions and clarifications about how purchasing would be authorized under the new rules, but does not show a final vote on this ordinance during the excerpt.
Town staff and trustees also discussed standardizing language so the board will not separately approve fee schedule changes each time a small modification is needed. The discussion reflected an effort to balance internal controls, competitive bidding requirements and operational flexibility for staff.
