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Reindeer Run set for Dec. 13; committee finalizes logistics, medals and budget reallocations
Summary
The committee confirmed the Reindeer Run for Dec. 13 with an 8 a.m. start, volunteers arriving at 6 a.m., plans to secure barricades at reduced cost, and decisions on medals, shirts and awards timing; organizers also approved standard budgets and a plan to present awards promptly as runners finish.
The Veterans Committee confirmed the Reindeer Run is scheduled for Dec. 13, with an 8 a.m. start and volunteers to arrive around 6 a.m. Committee members reviewed logistics including medals, shirts, barricades and award timing and approved keeping core budget categories the same as prior years.
Organizers reported savings on barricades—roughly $1,000 to $1,800—by acquiring them through a local contact (Ruben). The committee agreed to maintain the same award categories (bronze, silver, gold) and to prevent a repeat of last year’s shortage by ensuring the medal order matches the final category list. Members said they will coordinate with Ruben on correct category counts and timing.
On awards timing, the committee discussed using race-chip data to identify finishers in real time so first, second and third place winners can receive awards promptly; members said they would prepare to present awards immediately to avoid losing winners who leave the event. The committee also discussed expanding sponsorship outreach for medals and a $10,000 sponsorship target for a headline sponsor.
On apparel, the committee decided to reallocate $150 from a plaques-and-trees line item to the shirts line item to cover polo shirts and other apparel for the event; staff confirmed the line item label for apparel is VCOM (veterans committee shirts) and that vendor digital files would be prepared for printing. No new contracts were signed at the meeting; staff will finalize medal counts, apparel sizes, barricade logistics and volunteer assignments and report back.
