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Finance Committee reclassifies vacant program assistant position to administrative services supervisor
Summary
The Finance Committee voted unanimously July 15, 2025 to reclassify a vacant 1.0 FTE program assistant (comp group 20) to a 1.0 FTE administrative services supervisor (comp group 18); HR staff said the change aligns duties after front-desk consolidation and increased insurance workload.
The Finance Committee of the City of Madison voted unanimously July 15, 2025 to reclassify a vacant 1.0 full-time-equivalent program assistant position in compensation group 20 to a 1.0 FTE administrative services supervisor position in compensation group 18.
Committee members moved and seconded the item and recorded a unanimous vote to adopt the change as presented in legislator 88733. The committee took the action after questions from Alder Oliver Rivera and responses from HR staff.
The change was described by HR staff member Dave as a realignment to address recent operational shifts. Dave said the city has “consolidated our front desk down to the First Floor and have found some efficiencies” and that the reclassified position would take on administrative oversight tasks such as personnel tracking and training, additional insurance-related workload that has increased demands on the risk manager, and occasional front-desk support on the Fourth Floor. He added that “that person will report to the risk manager.”
Alder Oliver Rivera asked for background on why the position was vacant, saying he knew Kaye Bentley and was “surprised through the sake of efficiency that we never filled her position when she retired so many years ago.” Rivera asked whether most of Bentley’s supervisory duties had been transferred to “Eric VM.” Dave confirmed that some duties were moved into the risk manager role and that the program assistant duties were being realigned to the new classification.
Discussion was limited to clarifying questions; no amendments were proposed. The committee released staff present for the consent items after recording the vote on the reclassification.
Formal action: the committee moved, seconded and recorded a unanimous vote in favor of reclassifying the position (legislator 88733). Individual roll-call vote tallies were not specified in the transcript.
