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County IT approves change orders as AEGIS and court-management projects face delays and conversions
Summary
The Executive Committee approved three IT actions — a $144,000 change order for Calibert Public Safety, a one-year renewal for Boomi integration software and a Journal Technologies change order adding conversions and interfaces — while staff warned ERP conversion items remain unresolved.
The McLean County Executive Committee approved a package of information-technology items tied to the county’s justice and court modernization work, while county staff cautioned that several ERP-conversion and data-cleanup questions remain unresolved.
What passed: The committee approved a $144,000 change order with Calibert Public Safety to support post–go-live work on the records-management component of the AEGIS replacement, a one-year renewal of Boomi integration software under a State of Illinois contract, and a Journal Technologies change order to cover additional court-management data conversions and interfaces.
Why it matters: County staff described the county’s move from a monolithic justice database to a modular environment where discrete components (case management, records management, jail management) can be updated separately. That modernization is designed to enable better data sharing, new citizen-facing digital services and more flexible upgrades — but it requires complex integrations, conversions and continued vendor support.
Details and concerns: IT Director Nelson told the committee the Calibert change order covers post–go-live needs, National Incident-Based Reporting System (NIBRS) work and additional vendor meetings as the records-management component prepares to go live. The Boomi renewal was described as a standard annual renewal; Boomi provides the data-transport layer between the county’s new applications.
The Journal Technologies change order addresses delays in the court-management system rollout and adds a fourth data conversion plus three interfaces that were not fully specified during the original procurement. The county negotiated a 20% holdback on payments tied to that contract to compensate the vendor for work completed while the project timeline shifted.
ERP conversion issues: Nelson also reported outstanding conversion questions with the county auditor's office, including a key chart-of-accounts definition (for which he served as signatory), a crosswalk between old and new system configurations and 26 capital assets that appear misclassified. Staff said timely auditor responses are needed to avoid conversion of incorrect data; clean-up is possible after conversion but is less desirable.
Board action and votes: Each item was moved and approved in committee: the Calibert change order motion by Member Abel (second by Member Byrne); Boomi renewal motion by Member Byrne (second by Member Abel); Journal Technologies motion by Member Layman (second by Member Friedrich). All three measures were approved by voice vote.
Ending: County IT leaders said they will continue to work with the auditor’s office and project managers to finalize crosswalks and asset classifications before conversion; they noted that some post-conversion cleanup is possible but increases risk and workload.
