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Grant Street Phase 2 apparent low bidder comes in under estimate at nearly $4 million
Summary
City staff reported Midwest Paving as the apparent low bidder for Grant Street Phase 2 at $3,999,969.69, about $800,000 under the engineer's estimate; staff said remaining appropriation balance is roughly $916,000 after contingencies and other adjustments.
City engineering staff told the Lebanon Board of Public Works and Safety on July 14 that Midwest Paving is the apparent low bidder for the Grant Street Phase 2 project, submitting a bid of $3,999,969.69 at the INDOT letting held July 9. The staff presentation said that bid came in about $800,000 below the city engineer’s estimate. When staff factored in a 10 percent contingency, inspection contract costs, and previously appropriated funds and INDOT grant contributions, they estimated an anticipated appropriation balance of about $916,000. Why this matters: Grant Street is a locally significant corridor; a lower-than-expected bid can reduce the city’s net funding need or free up local dollars for related work, staff said. Details: engineering staff told the board that Lebanon Utilities will fund the water and sewer portions of the project and that the INDOT grant funding secured for the project remains in place. The staff presentation included recommended options on how to allocate the anticipated balance; staff said they would discuss those recommendations later. Next steps: staff will move forward with contract award processes consistent with INDOT letting procedures and will present appropriation recommendations to the board at a future meeting. The transcript does not record a formal motion to award the contract at this meeting. Ending: staff characterized the bid outcome as favorable and said the city is “in a really good position” given the lower bid and existing grant support.
