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Board approves change orders and reauthorizes building corporation to support construction cash flow
Summary
Trustees approved change orders for multiple school projects, approved claims and payroll totals, and passed resolutions reapproving the district's building corporation and continuing-disclosure undertakings to enable the next bond issuances for ongoing construction.
The Lebanon Community School Corporation board approved several construction-related change orders, accepted monthly claims and payroll totals, and reauthorized bond-related resolutions on July 15 to maintain cash flow for ongoing projects.
Business staff presented construction-site updates: Central Elementary final landscaping and grading work remains, buses moved to the new transportation facility with acoustic fence treatment installed, middle school site work is receiving stone and binder for a new bus lot, and Perry Wurz (Perryworth) and Harney sites are progressing on interior and lot work. The board heard that some exterior milling and overlay work was done on Garfield Street to correct drainage around Harney Elementary, performed with the city's permission.
The board reviewed change orders that included credits at Harney and the transportation site and a notable middle-school change order of roughly $88,000, of which about $72,000 covered temporary heating (propane) costs during a harsh winter, the meeting record shows. Transportation work included additional acoustical fence treatment whose materials costs rose since bid day; the district reported contract clauses for escalation and said prime contractors absorbed part of the increased costs.
On finance, the board reviewed monthly claims of $4,890,381.08 and two payrolls (June 3 and June 20) totaling $2,022,622.55; combined claims and payrolls were presented as $6,893,003.63 and approved by the board.
The board also considered and approved four debt-authorization actions tied to ongoing projects. Staff said the district has executed the 2022 referendum and expended the initial bond issuance tied to that authorization. For the 2023 and 2024 authorizations supporting the middle-school renovation, transportation facility and the high-school/preschool/administration projects, staff reported remaining cash and timing needs: approximately $13 million remained from the 2024 issuance after June pay applications, enough for roughly three months of payments at current draw rates. The board passed resolutions reapproving the district—building corporation and approving supplements to the master continuing-disclosure undertaking, steps the district must complete so the building corporation can issue tax-exempt bonds or the district can sell additional debt as needed.
Board motions to approve change orders, claims and the debt-related resolutions were made, seconded and carried by voice vote; no roll-call tallies were recorded in the public discussion. The action items were presented by business staff and voted on during the meeting; specific dollar amounts for several change orders and credits were included in the board packet and summarized on the record.
Why this matters: the district—s construction program (middle school, transportation center, high school, preschool, administrative center and guaranteed-energy-savings work) continues to require short-term cash management via bond issuances and change-order approvals. The board's approvals maintain project schedules and the district's authority to issue debt under the building-corporation structure.
