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Board reviews document‑management cloud proposal and Microsoft Office upgrade; staff to seek additional quotes
Summary
Trustees reviewed a cloud document‑management proposal tied to prior scanning work and discussed upgrading Microsoft Office from 2016 to the 2024 standalone version; staff will seek additional quotes and reduce professional services if appropriate.
Village staff presented a proposal from a vendor described as Series Systems (Citi for cloud document management) to back up and centralize a century of building‑department records currently being scanned. The system would integrate with the village’s existing scanning and OpenGov work; staff flagged professional‑services costs and training (noting a five‑day training estimate) and said they…
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