Board reviews fiscal-year financials, approves change orders and $8.43 million in encumbrances

At its meeting, the Broken Arrow Public Schools Board received fiscal-year-end financial reports and approved change orders and encumbrances covering late June and early July.

The district’s treasurer presented activity-fund totals as of June 30: receipts of $6,007,000, disbursements of $6,975,000 and an ending cash balance of $4,363,000. The treasurer’s cash-balance report listed total assets of $162,873,000 and investments of $120,288,000. The collateral report showed $16,200,000 pledged to the district; balances that require collateral totaled $7,683,000, leaving $8,525,000 in available collateral.

The board approved change orders covering June 19–June 30, 2025, reflecting a net decrease of $692,955.61. A presenter explained that change orders adjust original encumbrances upward or downward; in this case, the net effect was a decrease. The board then approved an encumbrance report for July 1–July 10, 2025, listing encumbrances totaling $8,430,807.21.

In a broader budget discussion, the presenter noted that general-fund revenue collections for FY 2025 shifted between state aid and ad valorem (property tax) receipts because of changes in the funding-equalization formula tied to rising district valuation in Tulsa and Wagoner counties; the presenter described payroll (salaries and benefits) as representing roughly 85 to 90 percent of general-fund expenditures. The presenter said FY 2025 fund-balance figures were not finalized but expected to remain relatively consistent with FY 2024 or show a slight decrease as remaining purchase orders are closed out.

The change orders, encumbrance report and treasurer’s reports were approved by motion and recorded roll-call votes.