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Recorder reports rising document volume after fee increase; forwards budget to finance
Summary
The recorder reported increased recording activity after a fee increase, outlined back‑indexing and technology plans, and forwarded a budget request that shifts some earlier equipment‑fund revenue into the general fund.
Karen, the county recorder, told the committee that recording activity is up and that the office expects to record about 15,900 documents by year end. She reported that for the month of June the office recorded 1,223 documents and that from Dec. 1 through June the office recorded 7,973 documents (582 paper, 641 e‑recordings, 28 timeshare documents). She said fee changes effective May 9 will increase general‑fund receipts and the recorder asked the committee to remember the fee change when reviewing budgets.
Karen reported specific operational items: a backlog of roughly 396,769 documents remains queued for back‑indexing (work to be done with vendor Fiddler/Condor), the office has 71 recurring Laredo subscribers (title companies/attorneys) and 2,278 individuals signed up for property-fraud alerts. Operating receipts for June included $101,620.50 to the general fund, $43,992.72 to the equipment fund and $55,832 to GIS; June expenses included $50,245.78 (general fund) and $65,553.61 (equipment fund).
On budgeting, the recorder proposed a general-fund budget request of $944,068 for fund 039 and an equipment‑fund revenue plan totaling $472,700. She said last year she temporarily paid staff salaries from the equipment fund to lower that fund’s balance; this year she proposes not to do so and noted the equipment‑fund cash balance currently sits in the mid‑$700,000 range before expected payroll obligations. The committee moved to forward the recorder’s budget to the finance committee; Mister Templeton made the motion, Mister Blue seconded it, and the motion carried.
The recorder also described ongoing technology upgrades (monitor/computer replacements, scanner and indexing work) and asked the committee to approve contingency amounts for equipment replacement.
