Construction update: STEM lab, music and band additions on track but parking and fiber issues could add cost

Jason Erb, a SiteLogic representative, gave a multi‑facility construction update, saying the STEM lab, music room addition and middle‑school band room are substantially complete and that the overall project is "on schedule, on schedule, ish," though a handful of site issues could affect contingency spending and certain turnovers.

Progress and schedule: Erb said window frames, roofing and many interior finishes are in place on the STEM lab and related additions, casework and countertops are being installed, and ceilings and HVAC work are moving toward completion. He said the STEM lab had been running roughly 11 days behind the original schedule but contractors and SiteLogic do not anticipate missing the 2025‑school‑year turnover for most additions.

Parking and pavement discovery: exploratory work found existing asphalt thickness ranging from 2 to 4 inches in a contract area the plans called to mill and overlay by 1.5 inches. Civil engineers recommended full removal and replacement of the affected parking area because milling the surface would leave an unstable residual layer. Erb provided a preliminary estimate of about $35,000 for the additional work and said any change likely would be charged to the project contingency (which he reported at about $232,000 remaining).

Fiber relocation and Bridal Speed: Erb said contractor coordination with Bridal Speed (the fiber owner/installer named in the report) has not progressed; the pedestal/fiber relocation remains unresolved and may require interim traffic‑rated protection to open the road. "Bridal Speed...they weren't prepared," Erb said of the on‑site meeting, and staff are pursuing options to allow the middle‑school loop road to open for the start of school.

Other items: Erb said a meter vault (a construction change directive estimated at roughly $28,000) has been ordered and may be installed after school starts without affecting classes; the high‑school secured vestibule foundations and certain cafeteria/snack‑bar upgrades are underway. He also noted punch‑list work at the stadium (concrete sidewalks, time clock installation, turf repairs) is active and that some track items remain on the stadium punch list.

Board action and contingency: during the meeting the board discussed a proposed track settlement repair (action item 5c) with projected use of project contingency funds. At roll call the motion to approve the track settlement repair failed, 4–2 (Yes: Mr. Mike Carey, Mr. Levi Kressler, Dr. Michael Lyman, Mr. Kirk Nagle; No: Mr. Jim Bard, Miss Steph Eberly), so the board did not authorize the ECI change at that time. Erb said other project change orders (including the meter vault and a previously approved ECI change order) have been executed and that one vendor invoice was held until required documentation arrived.

Discussion vs. decisions: the presentation was primarily informational; the failed motion on the track repair was a formal board decision recorded in roll call. Staff said they will return with finalized change‑order paperwork and cost clarifications for contingency use.

Ending: Erb said he will continue to press vendors on fiber relocation and will coordinate any late installations to avoid classroom disruption when possible.