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Fleet fund budgeting includes planned $1.5M ladder-truck purchase; payment delayed 2–3 years
Summary
Staff presented a vehicle replacement schedule and said the budget includes a plan to purchase a new ladder truck (approx. $1.5 million) to replace a 2003 unit; staff said the purchase timeline means payments may not be due for two to three years and the old truck's salvage value is minimal.
Brandy (staff member and budget presenter) reported that vehicle acquisition costs are high and that the city has set lease replacement rates at 100% so each fund contributes fully to vehicle replacement. The fleet fund reserve was reported at about $829,000 and staff proposes using $520,000 of cash in FY26 toward replacements.
Staff said the primary large purchase in the FY26 capital plan is a ladder truck (replacement for a 2003 ladder truck) with an estimated purchase amount on the order of $1.5 million. Brandy said the ladder truck vendor lead times are long and that the city likely will not make the payment for two to three years after ordering. The older ladder truck's auction/salvage value was described, in the workshop exchange, as roughly $80.
Staff presented a list of vehicles planned for replacement and said the ladder truck schedule has been deferred several times in the past. No formal purchase authorization was granted at the workshop; the ladder-truck acquisition was presented as a planned capital purchase with multi-year timing for payment and delivery.
