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Board discusses creating district-wide booster structure and education foundation to coordinate fundraising
Summary
Board members discussed consolidating booster activity under a district-run infrastructure and creating an education foundation (501(c)(3)) to centralize fundraising, reduce competing solicitations, and enable larger sponsorship agreements for facilities projects.
Board members discussed establishing district-level structure for booster organizations and an education foundation to centralize fundraising, reduce overlapping solicitations and make larger sponsorship agreements easier for businesses to navigate.
Why it matters: ad hoc or competing booster groups can duplicate solicitations to local businesses; a centralized foundation with 501(c)(3) status can provide donation tax benefits, clearer governance and the ability to finance facility upgrades or materials that individual teams cannot afford.
Athletics and activities staff described program-level fundraising as uneven: some programs generate revenue through ticket sales and concessions, while other programs (golf, cheer, tennis, cross-country) rarely produce net revenue and still face equipment and facility needs. The athletic-administration discussion listed near-term facility priorities (wrestling mats, tennis courts, safety nets for baseball/softball) and noted rising costs for officials and other recurring expenses. Staff suggested a district-wide booster or education-foundation model could coordinate sponsorships and reserve funds for district-level facility needs.
Board members expressed support for forming a foundation and said paperwork existed but volunteers were needed to run it; staff estimated a 2–3 month timeline to assemble a founding board and present a formal structure. Staff recommended starting with a small foundational board (5–10 community members plus staff) to operationalize basic fundraising and governance and then expand to a broader board or membership as the organization matured.
No formal action was taken at the meeting; staff said they would continue drafting foundation materials and return with options for the board to consider.
