The Dahl Memorial Clinic executive committee on July 2 approved a slate of employment contracts and adopted a single contract template and tracking system for staff of the clinic's 501(c)(3) entity.

The actions included approval of contracts for a health information technologist, dental director, medical assistant, information-technology/health-information technician, administrative assistant, executive director and other positions. The committee also voted to recess and act as the Dahl Memorial Clinic 501(c)(3) executive committee for those approvals. Chair Bob Dietrich said the motions passed by roll call; Janlyn Hager, Britney Cremada and Dietrich recorded “yes” votes on the items as presented.

Director Wall, the clinic executive director, told the committee the board intends to use a single, attorney-reviewed template for all employment contracts for the 501(c)(3) and that each contract will include an attached job description and, for salaried roles, an exhibit showing base salary. “This will be the template that we use for all employee hires in the 501(c)(3),” Wall said. He said the template includes three categories (full time, part time, seasonal) and that controlling documents for each position will be the job description and, when applicable, the base-salary exhibit.

Board members discussed the length and complexity of the template. One member said the documents are “overwhelming” for some lower-skilled roles and suggested an abbreviated contract option for cashier- or retail-level positions; Wall said the attorney built the template broadly so sections that do not apply simply would not be used.

The committee approved a personnel change connected to the medical assistant contract: Nicholas Tanner will resign as a municipal full-time employee and be picked up as a full-time contract worker for the 501(c)(3). Wall noted that change “disenrolls him from PERS,” the Public Employees' Retirement System, as a consequence of the employment status change. The committee did not take separate action on the municipal employment resignation, which Wall said is handled by the city.

The executive committee also discussed internal tracking and versioning for contracts and resolutions. Wall described a numerical naming convention that flags draft stage, planning-committee review, board-of-directors review, and final status to make it easier to see where a contract or resolution is in the approval pipeline.

The committee approved all the presented contracts and the motion to set the meeting as the 501(c)(3) executive committee. No votes against or abstentions were recorded during the roll calls shown in the meeting minutes.

The committee plans to return to outstanding governance items at a full board meeting and to finalize job descriptions and the base-salary exhibit language for salaried positions before future hires.