A staff member previewed the public Meeting Management Center and said the portal will go live in September, with staff using it exclusively in August and training for council members and staff “throughout the next month and a half.”

The portal is intended to give the public, elected officials and staff a single place to view upcoming agendas, download agenda packets, watch meeting recordings and search historical agendas and documents. "You can preview the upcoming meeting management center," the staff member said, describing features such as an automatically compiled agenda packet PDF, a calendar widget that indicates days with posted agendas, and in-line access to attachments.

The platform assembles all documents attached to an agenda into one PDF for printing or saving. The staff member demonstrated that users can jump directly to individual agenda files, click paper-clip icons to open attachments, and use a "meeting media" button to watch recordings linked to the agenda without leaving the portal. The staff member said Civic Plus is the vendor working on the system and that video links include the portal’s own playback in addition to YouTube.

Search functions include free-text search and phrase search; the staff member said agendas dating back to 2020 have been imported and that Civic Plus will improve phrase-search behavior. The staff member also showed a sharing feature that lets users send a meeting link with optional notes to collaborators and recommended creating an account to use it. "If you do not have an account, it's just create an account," the staff member said, noting the public can create a free account.

The staff member said meeting minutes will be attached to the corresponding meeting pages and cautioned there will be a lag because minutes must be approved before they are posted. Training for staff and council members is planned in August, with a public launch targeted for September and additional public training and local news outreach expected around the launch.

The demonstration also included navigation examples — calendar date selection, filtering by category or date range, and sample searches for terms such as "street sweeping" and "cybersecurity." The staff member noted minor current limitations, such as phrase-search behavior requiring users to remove quote marks, and said Civic Plus will address that. "They're gonna take the need for the quotes," the staff member said.

For questions about the Meeting Management Center, the staff member asked audience members to contact them and closed the demonstration by saying, "Take care, and have a good weekend, everyone, and stay cyber safe."