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Council presented updated purchasing policy and new travel-reimbursement policy with $85 daily meal cap
Summary
Staff presented a revised purchasing policy and a refreshed travel reimbursement policy that expands documentation requirements and sets a daily meal cap of $85 (not a per diem).
City staff presented a substantially revised purchasing policy and procedures manual and a refreshed travel reimbursement policy that updates documentation rules and adjusts meal reimbursement limits for city employees.
Staff said the new purchasing manual expanded from about 12 partial pages to 26 pages to document established processes rather than create new ones, clarifying responsibilities for requisitions, purchasing review and administrative oversight. The presenter said the revised document was tested with power users and incorporates their feedback.
Staff also presented an updated travel reimbursement policy that had not been refreshed since 2014. The policy is not a per diem system but requires detailed receipts and documentation and prohibits reimbursement for alcoholic beverages. The new daily cap for all three meals combined is $85, a figure staff said was based on an average and might be tight in large cities. The presenter stressed that the policy requires itemized receipts to support reimbursements.
Council thanked staff for the work; the transcript records presentation and Q&A but does not show final approval votes in the recorded portion of the meeting.
