The Guthrie-Edmond Regional Airport Board recommended approving an amendment to the owner–engineer agreement with Park Hill and approved awarding the perimeter-fence construction contract to Steward Dirtworks LLC, contingent on receipt of Federal Aviation Administration grant funding.

Staff described that the amendment is labeled "Amendment No. 10" because survey and design work began under a previous agreement; splitting those costs across contracts had caused difficulties with the grant process. Staff told the board the local match on the project would be small (about 2.5% for each city) and that required resident-project representation (RPR) costs appear high but are mandated by FAA and state grant conditions.

Five sealed bids were received for the fencing work; the apparent low bidder, Lohman Fencing, submitted a low bid ($255,390) but Park Hill engineers identified multiple discrepancies in that bid packet. Park Hill recommended awarding the contract to the next responsive bidder, Steward Dirtworks LLC, whose valid low bid was $261,407. Staff’s packet showed a total project cost estimate of about $291,407 after engineering and design costs and noted the airport would apply Aviation Improvement Grant (AIG) funds and FAA grants to cover the project.

Park Hill’s recommendation and staff materials were included in the board packet. After a motion and second, the board approved the recommendation to award to Steward Dirtworks LLC, subject to FAA grant receipt; staff said the item would proceed to city council for a resolution accepting the grant once awarded. Board members asked for clearer project labeling on future agenda packets (for example, including the project BIN number and a short description of the work) so the public can more readily see what the contract will accomplish.

The board also discussed project scope: removing existing barbed-wire fencing along an access road near an old industrial crossing and replacing it with the specified perimeter material; staff said volunteers and pilots would be invited to view project work once grants and contracts are finalized.

The board voted to recommend approval of the contract amendment and to award the construction contract to Steward Dirtworks LLC, contingent on FAA grant funding; no roll-call tally was read into the record.