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Trustee and county clerk report: accounting system change, reconciled balances and passport fee boost county receipts
Summary
County trustee and clerk staff told the Bedford County Board of Commissioners that the county went live on local-government accounting software April 1, reconciled balances between systems, and reported tax-relief and passport-related revenue increases; the county is also switching its credit-card payment system.
County financial staff reported that Bedford County went live on a local-government accounting system April 1 and that year-end reconciliations between the new local-government ledgers and the existing eGov system are complete and balanced.
"We have balanced, we've reconciled, and we are zeroed out," the county trustee said, adding that the year-end package includes comparison balance sheets, financial statements and graphs to aid commissioners in review.
The trustee noted tax-relief payments for income-capped applicants totaled $37,530. County Clerk Donna Thomas reported year-end transaction and revenue figures: total transactions for fiscal 2425 were 83,006 (up 4% from the prior year), while the total amount collected was $7,200,000 (down 4%). She said motor-vehicle-related collections fell by about $310,000 and that passport fees helped raise the Bedford County share of revenue to $1,100,000 (up 6%).
Separately, the Clerk and Master said the office is moving to a new credit-card payment vendor and that staff are coordinating with the comptroller and will notify the public when the new payment web address is live.
Why it matters: The accounting-system migration and reconciled year-end figures are important for budget accuracy and financial reporting; passport activity and changes in motor-vehicle collections affect county receipts, and the credit-card system change will affect how residents make online payments.
