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Whitestown approves third‑party plan‑review contract with HDR Engineering, developer to reimburse fees
Summary
Council approved an agreement with HDR Engineering not to exceed $100,000 to provide third‑party site development plan reviews; the town will pay invoices as billed and then bill applicants, with developers ultimately reimbursing the town.
The Town Council approved an agreement on July 9, 2025, authorizing professional services with HDR Engineering for third‑party site development plan reviews, with a not‑to‑exceed amount of $100,000.
Staff told council the process will be used selectively for large or complex development plans that require substantial review hours. When the town sends plans to the consultant, HDR will bill the town for hours worked and the town will invoice the applicant so the town is reimbursed. Staff said this mirrors a system already used in the building department and that the contract is structured as a not‑to‑exceed authorization used on an as‑needed basis rather than as an upfront lump‑sum payment.
Council asked whether the town would return for another contract amendment if the $100,000 ceiling is reached; staff replied that the contract would be amended or extended as needed and that the arrangement is expected to operate over 12–16 months depending on development activity. The motion to approve the agreement carried 5-0.
