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Chehalis approves Lexipol subscription for police policies; initial 18-month contract totals about $43,764
Summary
The Chehalis City Council approved an 18-month Lexipol subscription and implementation contract to centralize and update police department policies, including training and tracking. The one-time setup and prorated costs bring the total to about $43,764, to be covered from identified cost savings rather than new budget appropriations.
The Chehalis City Council on June 29, 2025, approved a contract to subscribe to Lexipol, a policy-management and training platform, with an 18-month implementation cost of about $43,764 to convert and maintain the police department’s policies and provide ongoing updates and training.
City staff and the police chief said Lexipol will help keep policies current with case law and legislative changes, provide a record of policy revisions and employee acknowledgments, and offer training tied to policy updates. The contract includes a one-time setup/implementation fee of roughly $22,000, an annual subscription of about $13,144, plus a prorated six-month charge for the current year that together produce the approximately $43,764 total quoted to the council.
The police chief told the council that the fire department and other regional agencies already use Lexipol and that the insurer WSPIC recommends agencies adopt it to mitigate liability exposure. “They will actually send an attorney to fight those claims,” the chief said, describing Lexipol’s support in civil litigation tied to adopted policies. He said the system flags changes, supplies recommended language drafted by attorneys, and makes distribution and acknowledgement tracking straightforward.
Councilmembers asked how the purchase would be funded. Staff said the subscription will be paid from existing cost savings identified within the current budget, not by adding new funds or drawing on emergency reserves. The contract would run through the end of 2026 under the presented terms.
The council voted to approve the city manager’s authorization to execute the agreement. Staff said they expect the subscription to reduce staff time spent researching and drafting policy changes and to provide a single source for accreditation-related documentation.
