Troy committee authorizes additional payment to ODOT after bid exceeds estimate

The Streets and Sidewalks Committee in Troy unanimously approved staff’s request on June 30 to authorize the city’s additional payment to the Ohio Department of Transportation (ODOT) after the low bid for resurfacing State Route 41 exceeded the engineer’s estimate by 7%.

"The partnership that we have with ODOT is a typical eighty-twenty split, 80% on their end, 20% on our end," said Mr. Titterington, a city staff member presenting the item. He told the committee the projected additional cost to the city based on the low bid is $13,784.74.

Staff said the city’s portion of the project remains under the budgeted amount for the work on West Main Street. Mr. Titterington gave a total project figure referenced in the discussion of $194,832 and said the city’s share after the bid remains below the $250,000 amount the city had budgeted for the work.

The resurfacing contract covers State Route 41 from Experiment Farm Road to the city’s western corporate limit; ODOT managed the bidding for the project. Staff also said ODOT typically asks local partners to consider the measure as emergency legislation once the project is bid.

The committee voted unanimously to move forward with staff’s request authorizing the additional payment to ODOT. Chair Bob Phillips announced the committee would proceed with the staff recommendation and that ODOT had requested emergency consideration as part of its process to accept the low bid.

Background: The resurfacing is part of a partnership with ODOT; the city’s 20% share covers local matching funds and related items discussed at the meeting.