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Operations committee hears May projection showing $208,000 surplus, recommends 2% reallocations for AC and press boxes
Summary
At its June 9 meeting the Wallingford School District operations committee reviewed a May financial projection that shows a $208,000 surplus through May, down $162,000 from the prior month. Staff recommended closing several small capital projects and reallocating 2% funds to purchase two air-conditioning units and press boxes at the high schools.
The Wallingford School District operations committee on Monday reviewed a financial projection through May that showed a $208,000 surplus, a $162,000 decrease from last month, and discussed rolling several small capital projects into four higher-priority items including two high-school press-box air-conditioning units and two e-hall-pass implementations.
The recommendation came from Randall Barone, staff member, who presented the month-end projection and a proposed 2% summary for strategic spending. Barone said, “we're projecting a $208,000 surplus,” and noted the month-over-month decline was driven by planned one-time spending and changes in benefits and tuition accounts.
The proposal would close several lower-priority projects — including completed work on a school science project, NYB bathroom conversions and an island fence — and shift any residual balances into a set of four projects the committee identified, Barone said. He also called attention to the district’s encumbrances recorded in Munis, noting “we have about $5,000,000 of purchase orders out there.”
Barone broke out the principal drivers behind the change: benefits rose by about $29,000 after receiving state subsidies and after some staff dropped insurance; tuition showed an increased deficit of about $53,000 reflecting student movement; vacancy savings of roughly $24,000 were recognized; and utilities were up about $23,000, driven in part by oil costs. He said the district will accrue wages owed in the current fiscal year and likely pay them in July, an accounting practice reflected in the projection.
Committee members asked clarifying questions but raised no formal objections. By consensus the committee approved forwarding the projection and the proposed 2% summary and project-closing plan to the full board for consideration at next week’s meeting.
The committee also reviewed the Munis year-to-date report showing roughly $9.7 million of encumbrances recorded in the system; Barone clarified about $5 million of that total represents purchase orders and the remainder relates to salary encumbrances. He said invoices and encumbrances will be adjusted as invoices are processed.
Less urgent items included a unchanged waterfall plan and a proposal to revise the posted 2% summary document for web display; Barone said he would update the document and repost it. The committee moved the financial package to the full board for final action.
Members expecting to review the full budget at the board meeting will see the detailed reports; the operations committee will use the condensed 2% summary for its September meeting unless the board directs otherwise.
