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Selectmen approve three-year town cleaning contract; FY26 police increase contingent on finance transfer
Summary
The board approved a three-year contract with PNM Partners LLC for town-building cleaning services and authorized a FY26 purchase order; an additional FY26 increase for police department cleaning is contingent on Board of Finance transfer approval.
The Board of Selectmen on June 17 approved a three-year contract with PNM Partners LLC to provide cleaning services for town buildings and authorized a fiscal-year 2026 purchase order for the first-year spending. The three-year contract totals $899,437.10 for base cleaning, plus a 5% contingency of $44,471.86, producing a contract total of $933,908.96.
For fiscal 2026 the board approved a one-year purchase order in the amount of $294,566.65 (including a 5% contingency of $14,026.98) to cover year-one cleaning services. The board also approved a contract increase to cover cleaning of the new police department facility: the three-year incremental cost on that item is $186,942.84 plus contingency ($9,347.14) for a total of $196,289.98, which includes an FY26 increase of $64,108.93; that FY26 increase was approved contingent on a transfer approval from the Board of Finance.
Staff explained the FY26 adjustment is necessary because the original budget assumed cleaning of the old police facility; the new facility has different finishes and space. The board asked about contract oversight and how departments communicate with the vendor; staff said building operators coordinate with the central facilities/building-operations staff and that Anna (staff member) will serve as main point of contact.
The contract was approved unanimously; the FY26 police increase is contingent on Board of Finance action.
