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Mineola board authorizes ROC to negotiate student-data privacy agreements under Ed Law 2-d
Summary
The Mineola Board of Education voted to authorize the Regional Information Center's Risk Operations Center to negotiate and execute data privacy agreements that comply with New York Education Law 2-d for fiscal years 2025–26, delegating attorney negotiation authority to the ROC.
The Mineola Board of Education on a voice vote authorized the district’s participation in the Risk Operations Center (ROC) and granted ROC-designated attorneys authority to negotiate and approve data privacy agreements (DPAs) that include the requirements of New York Education Law 2-d and related Part 121 regulations for the 2025 and 2026 fiscal years.
The board acted to streamline compliance with Ed Law 2-d after hearing that a regional approach reduces duplicative work for district staff and leverages an economy of scale for reviewing vendor contracts.
Board President Margaret Ballantyne read the resolution authorizing the arrangement and asked for a motion; the resolution was seconded and carried on a voice vote. During discussion a board member described the ROC arrangement as a way to “vet these people and do the contracts, and then sign off on behalf of us,” saying it would save significant staff time. The board clarified that the DPAs presented by ROC would be final execution documents for the district and would not impose costs beyond those already budgeted.
The resolution states the ROC will negotiate DPAs and related exhibits with vendors and third-party contractors to ensure compliance with Education Law 2-d and Part 121, and that the ROC partners with NYSED, the Access for Learning Student Data Privacy Consortium, and the Education Cooperative in that work.
The board did not record a roll-call vote in the transcript; the motion carried on a voice vote of “Aye.”
District officials said the authorization is intended to reduce administrative burden on local staff and to centralize legal review and vendor vetting through the ROC and its attorneys. The board and staff underscored that the arrangement is administrative in nature and focuses on contract review and compliance with state data-privacy requirements.
