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Committee seeks clarity on records retention, stakeholder lists and public access to plan materials
Summary
Committee members pressed staff about how long stakeholder and engagement records will be retained, whether those records will be publicly accessible, and how retention aligns with statutory requirements. Staff said the county keeps an archive beyond statutory minimums and recommended consulting county counsel for exact retention timelines.
Committee members asked staff to clarify how long engagement materials — including stakeholder lists, interview notes and survey responses — will be retained and whether those records will be readily available to the public in the future.
Planning staff said the department maintains an archive that includes engagement memos, survey responses and interview records and that they generally keep those materials beyond minimum statutory requirements to preserve institutional memory for future five-year reviews of…
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