Wichita County explores consolidated payments, pushes for more EFTs; auction proceeds and jury payments discussed
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Summary
County staff described efforts to consolidate vendor payments to reduce lost checks, said a general fund line of $1,104,000 is used for temporary posting, discussed reallocating Purple Wave auction proceeds and noted issues with jury debit cards.
Wichita County Commissioner's Court on June 27, 2025 discussed consolidating bill payments, increasing electronic funds transfers and the accounting treatment of auction proceeds and jury payments.
County staff member Margaret explained the county's process for handling mixed invoices and shared accounts: some vendor bills that include multiple precinct charges are temporarily posted to a general fund line to allow a single payment. Margaret said staff use a general ledger line (described in the record as a "due to other fund" line) and noted the line carries about $1,104,000. She said the county then issues a reimbursement from the relevant precinct to the general fund for its share.
Margaret described a recent effort to reduce paper checks and move vendors to EFTs: "we're trying to get more vendors to, become more EFT so we're not having to mail out as many checks and having checks get lost." The court also reviewed auction proceeds from Purple Wave: "The 10,100 and the 9,100 coming out of Precinct 5 are for the auction proceeds from Purple Wave," a staff member said, and staff indicated they will move amounts from the "due to other" fund to the proper precinct and to Jen for the remainder.
Separately, staff explained two issues encountered with jury payments: one person delayed choosing a payment option and later decided to take the funds; another debit card scan cut off a digit, requiring reissue of the card and reissuance of funds. Court staff said the jury program sends a text and email when cards are activated.
These were informational updates; the transcript records no formal motions or votes on changes to payment policy.
