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WeGo approves $110,000 change order to Oracle Unifier project controls system
Summary
The board authorized a $110,000 change order (including a 25% contingency) to modify Oracle Unifier project-controls software for workflow, training and custom reports to support WeGo's capital delivery and new project-management team; funding from FTA Section 5307 formula funds with local matches.
The WeGo board authorized change order 2 to the Oracle Unifier project controls implementation, adding $110,000 (including a 25% contingency) to cover workflow modifications, additional staff training and development of custom reports ahead of go-live.
Lydia Benda, project lead for the Unifier implementation, said the initial authorization earlier in the project did not include four interfaces needed to integrate Unifier with the agency's Sage accounting software; change order 1 used nearly all of the original contingency to address interface work. Change order 2 will add workflow changes to accommodate the capital project management team the board approved elsewhere on the agenda and provide post-go-live support. Benda said the work is expected to take six to eight weeks and push the implementation schedule to approximately September 2025.
Funding for the change order will come from Federal Transit Administration Section 5307 formula funds with 10% state and 10% local matches, staff said. Board members asked whether additional change orders are likely; staff replied they hope not but have contingency funds and are monitoring the integrated work across multiple consulting firms (Oracle, Evision and Kemper).
The board voted to approve action item MA-25-028 authorizing the CEO to approve change order 2, not to exceed $110,000.
Sources: Presentation by Lydia Benda; staff remarks; board action approving MA-25-028.
