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Votes at a glance: Elgin City Council meeting, June 25, 2025
Summary
Summary of formal actions taken by the Elgin City Council on June 25, including bid awards, contract authorizations and membership renewals.
The Elgin City Council took the following formal actions during its June 25, 2025 meetings. Texts below summarize the motion, mover/second where recorded, and the roll-call outcome as shown in the meeting record.
1) Approval of minutes (June 11, 2025) - Motion: Approve minutes of the previous meeting (June 11, 2025). - Outcome: Approved by roll call (initial session 7-0; regular meeting approval 8-0).
2) Property insurance program renewal - Motion: Accept proposal from Alliant Property Insurance Program for property, inland marine and cyber insurance for policy period 07/01/2025 through 06/30/2026. - Outcome: Approved by roll call 8-0 (regular meeting).
3) 2025 CDBG annual action plan (Item C) - Motion: Approve the 2025 CDBG annual action plan and recommended awards (specific award figures in agenda memo). - Outcome: Approved by roll call 7-0.
4) MetroWest Council of Governments membership renewal - Motion: Renew Elgin's membership in MetroWest Council of Governments and continue annual contribution. - Outcome: Approved by roll call 7-0 (motion recorded earlier in meeting).
5) Country Knoll South 2025 resurfacing (MFT resolution) - Motion: Adopt a resolution identifying allocation of motor fuel tax (MFT) funds for Country Knoll South 2025 resurfacing project (Illinois Highway Code resolution). - Outcome: Approved by roll call 8-0.
6) Bid awards (regular meeting) - Highland Woods 2025 resurfacing (Bid No. 25-022): Awarded to Schroeder Asphalt Services, amount reported as $3,096,098. Outcome: Approved by roll call 8-0. - Riverside Water Treatment Plant, Well No. 5 improvements (Bid No. 25-035): Awarded to Connolly Electric Company, amount reported as $3,933,000. Outcome: Approved by roll call 8-0. - Country Knoll South 2025 resurfacing (Bid No. 25-037): Awarded to Schroeder Asphalt Services, amount reported as $2,691,538. Outcome: Approved by roll call 8-0.
7) Purchase-of-service agreement with Elgin Area Convention and Visitors Bureau (CVB) - Motion: Authorize execution of a purchase-of-service agreement with the Elgin Area CVB for marketing and tourism-related services. - Outcome: Approved (seven in favor, one abstention by Council member Zafaro/Zalvaro during regular meeting; recorded as 7-0 with 1 abstention on the roll call).
8) Consent agenda and miscellaneous business - Motion: Approve the consent agenda, including disbursement report and boards/commission minutes as listed in the agenda. - Outcome: Approved by roll call 8-0.
9) Council rules voting-order motion (procedural) - Motion: Alternate the order of council roll-call voting for each meeting (moved by Council member Powell). - Outcome: Motion failed on roll call (four in favor, three opposed, one abstention).
Ending: Several items approved were routine municipal business (contracts, resurfacing projects, grant allocations). Council directed staff to return follow-up information on CDBG award timelines and to draft options on executive-session handling and conference-travel guidelines.
