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Board study: district proposes time-and-effort policy and local administration of SHINE stipends; visitor and medication policy tweaks also noted
Summary
District staff reviewed two technical policy amendments and two new policies: a federal time-and-effort policy (Policy 3370) and Policy 7200 to administer local SHINE salary supplements for highly needed educators; staff also noted consent-calendar wording changes tied to recent legislation.
District staff reviewed several policy updates at the board study session, including two technical amendments on the consent calendar and two new policies staff plans to bring forward for board action.
The consent-calendar changes were limited language updates: Policy 4195 (medication policy) replaces the term "epinephrine rescue auto-injector" with "epinephrine rescue medication" to align with recent legislation, and Policy 6400 (visitors to schools) adds language addressing "remain unlawfully" consistent with HB 477's amendments to criminal trespass on school property. Staff said neither change alters substantive practice.
Staff also presented Policy 3370, a time-and-effort policy required for tracking employee time when federal grant funds are used. The superintendent said state auditors recommended adopting a formal policy that aligns with the Code of Federal Regulations and district peers; staff said forms and procedures will be developed to document time charged to federal awards.
Finally, staff presented Policy 7200 to administer the salary supplement program for highly needed educators (known in discussion as the SHINE program). Staff explained that a 2023 legislative change transferred responsibility for determining stipend recipients and amounts from the state to local districts. Under the new local approach, the district will receive a set allotment and must determine per-employee supplement amounts. Staff said deadlines will require applications in March, verification of placement through the school year, and notification by June 1 that an employee is eligible for the supplement.
Board members asked practical questions about the appeals process (the policy requires an appeal committee for employees who claim substantially equivalent assignments), who will serve on that committee (not specified in the draft), how the district will determine the per-employee stipend amount once the number of eligible applicants is known, whether benefits are included in the stipend (staff said yes), and what happens to unused funds (staff said allotments are tied to WPUs and adjustments may follow but that rollover was not specifically defined in the policy). Staff said they will bring the stipend breakdown and a recommendation to the board for approval once application counts are known.
