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Council defers Harlan PUD annexation after residents, developers and staff discuss Hillview Lane access and county maintenance
Summary
The board deferred to July consideration of annexation, PD zoning and development plan for the Harlan PUD at Hillview Lane and Coleman Road while staff and the county work on an interlocal road-maintenance agreement and neighbors press concerns about gating and safety.
The Board of Mayor and Aldermen deferred multiple agenda items tied to the proposed Harlan Planned Unit Development (PUD) on property west of Hillview Lane and north of Coleman Road, asking staff and the developer to return in July with clarifications and a finalized interlocal agreement with Williamson County.
Developers from Boyle Nashville LLC requested the deferral to allow board members time to review a draft interlocal agreement; the city attorney and the county attorney had been working on language that would specify how maintenance responsibility for county roads inside annexed areas would transfer to the city. "In fairness to you, we're asking for a deferral to the July 8 meeting to give you time to read it," said developer Greg Gamble.
Staff described several complications that arise when county-maintained roads are annexed. City staff said Tennessee law historically places maintenance obligations on counties even where cities have urban growth and that a clean interlocal transfer is needed to allow the city to maintain, improve or expand lanes, to create easements and, if necessary, to condemn adjacent property for right-of-way expansion. Staff said they will also explore whether a change in state law or a clarifying local legislative amendment is helpful to streamline future transfers.
Residents who live on Hillview Lane objected to some development proposals and warned against gating the lane for general use. "I live on Hillview Lane. I'm just buffaloed. I'm, stymied. I just don't understand why we have to be a part of their development," said Emily McGiddon. Rob Dodson said he was confused by differing descriptions of the proposal and criticized some engineering proposals. Angela Lovell, another neighbor, asked for any gate to be placed only at the existing cul-de-sac so the lane remains a dead-end for non-emergency traffic and so emergency access could be preserved.
Developer representatives said Boyle intends to preserve open space and the tree-lined character of Hillview Lane where possible and that project engineers have produced traffic analyses shared with the city and county. "Boyle is proposing to follow a plan that has been in place for 20 years," Greg Gamble said, adding Boyle will fund certain traffic and intersection improvements at Coleman Road and Henpeck without city capital funds.
The board voted unanimously to defer consideration of several items to July, including the annexation plan and associated development plan and agreements, to allow time for staff, the county and the developer to finalize the interlocal agreement and for aldermen to review it.
Ending: City staff said they will return with a draft interlocal agreement and that the developer will come back with final materials at the July meetings; the board asked staff to update traffic and emergency-services analyses if access restrictions are proposed.
