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Board approves streamlined facility-rental policy and Master Library platform to simplify community bookings
Summary
The Board adopted a new facility rental structure and use of a Master Library platform to simplify bookings, rationalize fees, and recover custodial supply costs; staff will implement revised categories and a one-stop online process.
The Orange County Board of Education voted June 23 to approve a revised facility-rental pricing structure and to adopt the Master Library platform to streamline community bookings and internal processing.
Facilities staff presented a simplified fee structure that reduces multiple existing categories into three primary groups—school-related nonprofit, nonprofit and for-profit—and replaces a convoluted set of per-space and per-purpose prices with a clearer schedule. “The goal really is to facilitate everything we do in a simplified, more efficient approach,” Mr. Newman said.
The nut graf: The board approved a package intended to make it easier for community groups to reserve school facilities, ensure fair recovery for custodial and event-related costs, and reduce administrative workload by moving to an online, one-stop booking and work-order integration.
Presenters said the current process required many documents and 6–8 staff hours per rental; the new system will automate reservations, integrate custodial and security services and allow the district to recover custodial-supply costs on a per-event basis. Staff compared local rates across several nearby districts and adjusted pricing to be reasonable for community partners while covering district costs.
Board discussion addressed verification of nonprofit 501(c)(3) status, how supply fees are charged (presenter said per event), and whether software costs are covered within existing operations budgets. Staff said the Master Library rollout yields synergies and savings compared with multiple legacy systems and that the district will continue verifying nonprofit status as it does now.
The board then moved and seconded the proposal; members voted in favor and the facility rentals proposal was approved.
Ending: Staff will implement the Master Library platform, finalize fee schedules and begin processing community bookings under the new structure; ongoing reporting to the board was requested.
