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Board waives DBDB fund‑balance policy for 2025–26 after financial update showing low reserves
Summary
After a financial presentation showing the district’s ending general‑fund balance at roughly $1.02 million (about 1.7% of revenues), the board unanimously approved an exception to policy DBDB for 2025–26. Staff projected year‑end balances and noted continued budgetary pressure from utilities and contracts.
Newberg School District staff briefed the board on the district’s May financials and projected year‑end balances, then recommended a one‑year exception to board policy DBDB governing contingency and unappropriated fund balance; the board approved the exception unanimously.
A staff presenter said estimated revenues for the fiscal year are about $57,000,000 and expenditures were projected at about $56.03 million as of May 31, leaving a projected year‑end surplus that has shifted during June. The presenter said the district now expects to be “closer to 1.5” million dollars in available fund balance at year‑end after June adjustments and audit work; earlier in the meeting staff projected approximately $1,100,000 and later revised estimates to about $1.5 million.
During the policy discussion, staff reported the district’s stated ending fund balance on the materials was $1,020,569 (1.7% of revenues), below the board’s DBDB policy target. The policy calls for a 2% contingency plus a 5% unappropriated ending fund balance; staff calculated that would total about $4.2 million based on current figures. The board unanimously moved to permit an exception and waive the DBDB requirement for the 2025–26 school year.
Board members emphasized rebuilding reserves as a priority. Staff warned that while the legislature had adopted the state school fund, final allocations for accounts such as Student Investment Account, early literacy and High School Success were still being determined and could affect final revenue totals. Staff also said they project roughly $2.3 million in the district’s current CET fund next year (reported in a separate agenda item).
The board’s vote was an exception for one fiscal year; staff said they will continue to track revenues, audit results and contract negotiations and return with updates. The motion passed unanimously.
