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Committee lays groundwork for car show and family festival at 15500 Newborn Road; sponsorships and vendors discussed
Summary
Committee members reviewed a proposed car show and family festival at 15500 Newborn Road, discussed site layout, vendor and sponsor tiers, porta-potty and staging logistics, insurance and revenue use, and asked staff to advance vendor/SWAT/asset confirmations and vendor approvals with Main Street.
The Miami Lakes Public Safety Committee discussed plans for a car show and family festival to be held at a site the committee identified as 15500 Newborn Road, agreed on sponsorship tiers, and outlined next steps for vendors, logistics and insurance.
Committee members confirmed the event location and preliminary layout during a presentation describing vendor zones, display parking for police and fire assets, and prime sponsor locations. "The exact location is 15500 Newborn Road," a committee member said during the presentation; the presenter circulated a draft layout showing display parking for public safety vehicles, vendor rows and a central stage/DJ area.
Members emphasized that police and fire apparatus would take precedence for display spaces and that larger assets, like a fire truck, could require six or more parking spaces. Committee members also discussed potential specialty assets — a SWAT "Bearcat" vehicle and a mechanical robot — and the desirability of a helicopter and other displays if they can be confirmed.
Sponsorship and vendor fees were discussed at length. The committee reviewed a sponsorship package with tiered levels ($700, $350, $100 were listed in the materials) and agreed on vendor fees: committee discussion recorded vendor registration at $50 and a proposed car-entry fee of $25. Committee members discussed the need to avoid food truck overlap with Main Street merchants and directed staff to coordinate vendor approvals with Main Street organizers.
Logistics raised by members included the need for porta‑potties, possible electrical/water hookups, stage/DJ selection and insurance/hold-harmless agreements. Town staff was asked to contact cultural affairs or other committees for recommended porta‑potty vendors and to gather estimates for event services. Committee members also discussed using proceeds or a portion of proceeds to support families of fallen first responders and working with merchants to facilitate donation percentages at point of sale.
The committee did not adopt a final event budget at the meeting but agreed to pursue sponsorships, vendor registration and communications artwork; the presenter said he would email layout and sponsorship materials to staff for follow-up and requested town support for calendar reservations and vendor approvals.
