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Maple Heights advances $1.17 million to cover federal reimbursements, approves transfers and sets temporary appropriations at 80%
Summary
At its June 23 meeting the Maple Heights Board of Education approved an advancement of $1,170,500 from the general fund to federal funds, approved several fund transfers including $130,000 to district-managed activities, adopted final appropriations for FY2025, and amended temporary appropriations for FY2026 to 80% of FY2025 final appropriations.
The Maple Heights Board of Education on June 23 approved multiple fiscal-year-end measures aimed at ensuring budgetary compliance and cash flow into the new fiscal year.
The board approved an advancement of funds totaling $1,170,500 from the general fund to federal funds to cover timing differences that require the district to spend funds first and seek reimbursement. Interim treasurer explained that federal grants often require expenditures to be paid before reimbursement and that the advancement prevents negative balances at fiscal year-end.
The board also approved permanent transfers: $130,000 from the general fund to the district-managed activity fund; $151,964.72 from the general fund to the new school maintenance fund; and $32,694 from the general fund to the ESSER fund. The treasurer said the transfers address negative year-end balances in particular funds, including the athletic fund and an older negative balance identified as "Ester."
The board adopted resolution 2564 to cancel uncashed checks by moving those reconciling items into the district custodial (022) fund; the treasurer noted the district will retain records and that unclaimed funds will eventually go to the State of Ohio if not claimed.
On budgetary compliance, the interim treasurer reminded the board that "expenditures plus encumbrances cannot exceed appropriations," citing the statutory requirement, and recommended final appropriations for fiscal year 2025. The board adopted the final appropriations resolution and voted to submit the related documents to the county fiscal officer for the required certificate.
For fiscal year 2026, the board amended and adopted a temporary appropriation measure set at 80% of the fiscal year 2025 final appropriation amounts. Board members discussed whether 80% was a high percentage for a temporary measure; the interim treasurer said the figure provides sufficient legal authority to spend beginning July while permanent appropriations are finalized later in the year.
All the above motions were approved by roll-call votes in which Miss Moore, Miss Granger, Miss Cheeks and Vice President Shepherd voted yes.
