Dodge County’s executive committee reviewed a draft revision of the county procurement policy but declined to finalize it at the meeting, opting instead to return the procurement policy with a new budget control policy for concurrent review.

Staff members said Rule 30 had been removed from the rules of order and the procurement policy must be reconciled with the county’s budget control procedures. The draft removes the previous Rule 30 approval table and ties unbudgeted procurements to the budget control process; departments must identify funding sources such as the general fund or contingency before procurement can begin.

Committee members and staff discussed several implementation details, including whether auction purchases (for example, time-sensitive buys of used equipment) should qualify as sole-source or emergency purchases and the need for a three-way reconciliation process between departments, the administrator’s office and finance to keep asset and vehicle schedules accurate in the MPIC/Origami portal.

The committee discussed how to present the policy to the full county board for transparency. Members agreed that a nonbinding presentation and status report to the county board would be appropriate once the draft is finalized; the executive committee will retain oversight and authority to approve finer policy amendments to avoid returning routine technical changes to the full board.

The committee also asked staff to adjust a line about waiver reviews so that recommendations come from both the purchasing agent and the county administrator. Staff said they will incorporate that change and return the final draft, together with the budget control policy, for additional review at the next executive committee meeting and for subsequent review by the finance committee.