The county clerk presented a vendor quote to commissioners for printing and mailing revenue‑neutral‑rate (RNR) notices in compliance with SB 13. The quote from Comtech Systems covers production of 22,771 statements at an estimated total cost of $19,347.35, or about $0.85 per statement; staff said the figure reflects a roughly 14.4% price increase from last year’s estimate.

Staff explained that under the state’s recent action (referenced in the meeting as HB 2125, approved April 24), reimbursement of printing and postage costs associated with RNR notices has been extended through calendar year 2026, and that the county will incur the expense first and then submit for state reimbursement. Staff said the cost will be budgeted in 2027 if state reimbursement is not extended beyond 2026.

Commissioners asked about vendors and alternatives. Staff said Comtech has handled the county’s RNR and tax statement mailings the past two to three years and is certified to perform address validation and NCOA (change-of-address) processing. Staff noted Comtech also prints the county’s November tax statements and that 2024 tax-statement work with the same vendor was approximately $20,004.28.

Staff said they will seek commissioner permission in the afternoon meeting to sign the quote and proceed with production; commissioners did not take a vote during the study session.

The clerk noted that the county will mail the statements and then submit a reimbursement claim to the state, which historically has paid counties in the fall.