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CFSD proposes 7% increase to facility rental rates and raises application fee to $25
Summary
The district’s director of community schools presented a first reading proposing a 7% increase to campus rental rates, raising longstanding $15 application/change fees to $25, and reaffirmed insurance and cost‑recovery requirements; the board asked for revenue detail ahead of the second reading.
At its May 27 meeting, the Catalina Foothills Unified School District Governing Board heard a first reading of proposed revisions to the district facility rental rate schedule from Travis Coulter, director of community schools.
Coulter told the board Arizona state statute requires the governing board to annually review rental fees. He said the district’s finance and facilities directors recommended a 7% increase to rental rates based on the district’s utility use over the past year, and staff proposed increasing the longstanding application and change fee from $15 to $25.
"All the monies that are derived from those rentals, we take and deposit into the school's individual civic center accounts," Coulter said, explaining that rental receipts are coded to the school where the rental occurs and may be spent at each school's discretion.
Coulter said the district requires a $1,000,000 certificate of liability and property damage insurance from renters and reserves the right in contracts to charge additional custodial or overage fees if events exceed initially quoted time. He also said the rental coordinator position (0.25 FTE) is supported by civic center revenues.
Board members asked for additional financial detail before the second reading, including a report on civic center account balances and the revenue stream generated by rentals. Some trustees said they had heard both that CFSD rates are competitive and that some renters compare district rates unfavorably to other venues; others noted frequent use of high‑school facilities by community groups.
Coulter said he and district finance staff will monitor utility changes and return to the board if further rate revisions are needed. The proposal will return for a second reading and potential action at the board’s next meeting.
