Ysleta ISD internal audit reports follow-ups and special education documentation checks

Ysleta ISD's internal audit office told the board on May 14 that it has expanded follow-up reviews and is focusing the 2025 audit plan on cash handling and special-education documentation.

Internal Auditor Amy Sanchez reported that the office has one completed campus audit and 13 campus audits in progress under the 2025 audit plan, plus one non-campus audit started. From the 2024 audit plan, the office is drafting two non-campus audit reports and concluding the last of 13 campus audits. Sanchez said follow-up reviews are ongoing: since February the office completed nine follow-ups, four fully implemented and five partially implemented; one follow-up remains in progress.

Sanchez said the district's fraud, abuse and waste hotline received eight calls so far this year; four were referred to human resources and handled administratively, and four are under review by the internal audit office. She also confirmed the office updated the board-policy reference (CFC local) last month to reflect updated internal audit standards.

On special education documentation, Sanchez explained the district uses a software application (ExelaPlan) to document that services in students' individualized education programs (IEPs) are delivered and recorded. She said whoever provides a service (teacher, paraprofessional, or therapist) is responsible for entering documentation in ExelaPlan.

Trustees asked clarifying questions about budgeted audit hours and whether the audit office's reported budget-to-actual hours represent calendar-year resources; Sanchez replied the office operates on a calendar year and assigns hours based on staff headcount and available time. Trustees requested a projected-hours line in future budget-to-actual reporting to aid forecasting.

The internal audit update was informational; no board action was taken.