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Houston County hires consultant for health-insurance RFP at $6,000
Summary
The board approved hiring IntelliSense consultant to run a health-insurance request for proposals for $6,000; staff noted alternate bids were much higher and that an optional annual consulting fee of $18,000 was offered separately.
Houston County commissioners approved hiring a consultant from IntelliSense to prepare and manage a request-for-proposals (RFP) for county employee health insurance after staff reported the consultant’s $6,000 fee was the lowest of several bids.
The board voted by voice after a staff presentation describing the consultant’s scope: gather county claims and plan data, prepare the RFP and legal notices, field insurer questions, collect proposals (anticipated in an August time frame) and advise the county on plan selection. Staff said the consultant is based in Albert Lea and named Lynn Carmies as the contact.
Why it matters: staff told the board that the $6,000 proposal compared to a nearest competing bid of $24,000; the consultant also offered an optional ongoing consulting service at about $18,000 per year (roughly $1,500 per month) and said he would waive the $6,000 RFP fee if the county contracted the annual service. Commissioners asked whether the county could handle the work internally and whether the annual fee would be justified; staff said they would gather more details for budgeting and start the RFP work now.
Staff clarified statutory posting requirements for the RFP and said the consultant would handle required public-notice steps. The presenter said the consultant would collect claims and plan data and coordinate communications with prospective insurers.
The board’s action: a motion to hire IntelliSense for the $6,000 RFP engagement was made, seconded and approved by voice vote. The motion text on the agenda asked the board to approve contracting with IntelliSense to prepare the health-insurance RFP; the transcript does not show a roll-call or individual recorded votes.
Background and next steps: staff said they will draft an agreement that defines the RFP scope and fees; commissioners indicated that deciding on any ongoing consulting arrangement and corresponding budget implications would be a separate discussion during future budget planning.
The transcript records no formal dissent; commissioners asked follow-up questions about scope, fees and whether internal staff could perform the work.
