Phenix City advances ACH processing changes and discusses raising emergency reserve policy
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Summary
Council approved an ACH agreement to accommodate higher daily electronic payments and discussed prior amendments increasing the emergency reserve to $3 million; transcripts show the changes were recorded as adopted in January 2025.
Phenix City council members approved a resolution to sign ACH (Automated Clearing House) agreements for the general fund, utilities fund and payroll checking accounts with the bank named in the transcript, citing that current daily ACH transactions routinely exceed the existing file limits.
City staff told the council the change is needed because the total daily ACH file limits were being exceeded; the resolution authorizes designated signers on the accounts to execute an ACH agreement to allow higher daily transaction capacity.
Council members also discussed the city’s capital reserve policy and emergency fund level. The transcript references past resolutions (listed as 2021-212 and 2023-223) that amended the reserve policy and raised the emergency fund target from $2,000,000 toward $3,000,000; staff discussed forecasting and recruitment-driven revenue growth as context for reserve sizing.
The discussion emphasized the challenge of projecting when revenue growth will level off and noted that reserve increases have historically been staged over time. The transcript does not record new dollar amounts being moved at the meeting beyond the ACH authorization, and it does not specify exact changes to the reserve policy text at this session.
