Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
City clerk outlines public records workload, proposes 'offboarding' declarations and 'Project Elephant' to reduce paper storage costs
Summary
The city clerk's office reported rising complexity and costs for category 3–4 public records requests, previewed a proposed offboarding declaration for departing officials and staff, and described 'Project Elephant' — an effort to remove ~1,300 boxes from Iron Mountain and create a more accessible repository.
The Sammamish City Clerk’s Office updated the council on May 13 about public records workload trends, proposed policy changes for offboarding personnel, and launched "Project Elephant," a multi‑year plan to retrieve and manage approximately 1,300 boxes of paper records currently stored off site.
Rachel Bianchi, deputy city manager, introduced the presentation and Amber Anderson, deputy city clerk, and Sabrina Otnis, public records officer, reviewed the city’s public records process. Otnis said the city receives requests across a broad range of record types and that the Public Records Act requires an agency to respond within five business days with at least one of the enumerated responses. She said most requests are category 1 (small, easily retrievable records) but the city is seeing more category 2–4…
Already have an account? Log in
Subscribe to keep reading
Unlock the rest of this article — and every article on Citizen Portal.
- Unlimited articles
- AI-powered breakdowns of topics, speakers, decisions, and budgets
- Instant alerts when your location has a new meeting
- Follow topics and more locations
- 1,000 AI Insights / month, plus AI Chat
