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Mooresville Council tables Courson change order after vendor cites missing contract and billing glitch
Summary
The town council on June 17 tabled a $6,723.27 change order from Courson after the vendor and town staff said no signed original project contract could be located and a software error had double-charged labor; the council asked staff and counsel to memorialize the agreement in writing before any payment or further change orders.
The Mooresville Town Council on June 17 voted unanimously to table a Courson Insurance change order after the vendor and town staff said they could not find a signed original project contract and a vendor software glitch had doubled labor charges.
Donnie Brown of Courson Insurance, the vendor on the project, told the council he reissued a quote after finding the system error and said the revised change order total is $6,723.27 for a replacement camera and radios. “I realized it was double charging labor, so I redid the quote...your final number is $6,723.27,” Brown said.
Brown said the change order covered two items: (1) a camera required by a state policy for the location where medicines are held at the fire department and (2) wireless radios to replace park radios that “no longer work” and for which parts are unavailable. He also said an Old Town Park door-lock line item was removed from the revised quote after town staff reported they had gone a different direction on locks.
Town legal counsel and staff told the council they have not been able to locate an original written project contract and that the redlined document Brown had shared related to a post‑installation service agreement rather than the underlying project contract. Counsel advised the council to have the parties memorialize the agreement in a single written contract before evaluating or approving change orders going forward.
Council members asked Courson to work with Phil (park staff) and to provide a contract that the town’s counsel could review. The council then voted 5-0 to table the change order and directed staff and counsel to finalize a written contract for consideration at the next meeting.
The council’s discussion noted the approximate difference between earlier higher totals and the revised quote; a councilmember observed the council’s prior figures moved “from 17 down to 6,” roughly an $11,000 difference, but no new payment was approved at the meeting.
Next steps recorded on the floor: Courson will deliver a written contract or revised agreement to town counsel and staff; counsel will review and return to the council at the next regular meeting for action. No final payment or contract signing occurred at the June 17 meeting.
