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Opelika approves contracts for citywide records scanning and long-term data archiving totaling about $1.25 million
Summary
City council approved a master services agreement with MCCI LLC for digital records scanning (~$497,649) and a separate purchase from CDW Government LLC for long-term archival storage (~$747,597).
The Opelika City Council on June 17 approved two resolutions to digitize paper records and buy long-term digital archive storage, with combined costs nearing $1.25 million.
Resolution 5 authorized a master services agreement with MCCI LLC to scan paper-based documents for all city departments; staff estimated the scanning project at $497,648.91. Resolution 6 approved a quotation from CDW Government LLC for the Veil archive storage and long-term data retention platforms at a total cost of $747,596.73.
City staff presented both items as part of a broader push to modernize records management and secure long-term digital retention. The administration recommended approval of both contracts during the meeting; council members approved each resolution by roll call.
Staff did not provide a detailed timeline for completion during the meeting. The council record identifies the contracts as citywide efforts involving all departments and cited estimated total costs for budgeting purposes.
