Survey finds encroachments on Elks Building; bank declines ATM due to low activity, staff says

City staff told the board on June 17 that a city-ordered survey of the Elks Building property is complete and that the survey identified some encroachments requiring review by the legal department before a sale or closing can proceed.

“The survey is complete. There is a little bit of encroachments, so there's a little bit of legal stuff that they're looking into,” Mike said. He told the board the city expects drafting of corrective language to take about two to three weeks and that legal staff are handling the discrepancies.

In a separate update, staff said local banks had declined to place an ATM at the site. “They basically don't wanna put an ATM out there. I don't think you'd have enough visitors,” a staff speaker said. The meeting record shows First Bank examined security and operational requirements; a bank contact named Avery spoke with staff, but banks determined minimum-activity thresholds likely would not be met.

Why it matters: The Elks Building transaction and any associated property corrections affect the timeline for transfer and future reuse of the facility. The ATM decision affects potential convenience services for course events and visitors.

Process and next steps

Staff reported the legal department will draft language to address the encroachments; staff expects that drafting and related legal review to take two to three weeks before the city can finalize the property action. On the ATM, staff said alternative commercial ATM providers could be an option but no provider or funding source had been secured.

Ending

Board members asked for updates as legal review proceeds and for staff to continue outreach to potential vendors or banks regarding an ATM or other on-site payment options.