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City staff and consultant present facilities condition assessment, flagging multi‑year deferred maintenance
Summary
McKinstry Industries and City staff reported an in‑progress facilities condition assessment covering 52 city buildings and roughly 280,000 square feet; the consultant provided a dataset and preventive maintenance plan to feed the capital facilities plan.
City staff and outside consultant McKinstry Industries updated the Anacortes City Council June 16 on a citywide facilities condition assessment (FCA) covering 52 facilities and roughly 280,000 square feet.
Mark Hood of McKinstry told council the team is about 80–90% complete and has logged roughly 1,400 asset line items and thousands of photos into a workbook and a computer maintenance management system (CMMS). Hood said the assessment will produce two‑page building summaries, a 30‑year capital plan rollup and a preventive maintenance program to support clean‑buildings criteria and daily operations.
Hood gave several summary figures and attributed them to the ongoing dataset: “we performed a facilities condition assessment on 52 facilities, about 280,000 square feet,” and the project has identified approximately 1,400 line items to track. He said a truncated rollup of sites from years one through five showed about $17,000,000 in deferred capital costs for those sampled sites and that a city‑wide 30‑year rollup in the workbook equated to about $2,021,000,000 in deferred maintenance when projecting out across all asset groups; Hood presented those figures as outputs of the model rather than adopted budget requests.
Hood described features of the deliverable: per‑building condition scores (1–5, higher is worse), replacement years, cost estimates by year, and a preventive maintenance task list that will be loaded into the city’s CMMS (Cartograph). He said the FCA will also support state clean‑buildings incentives and that McKinstry will assist the city in preparing grant documentation for two programs that together could provide about $40,000 for early adopter measures on qualifying buildings.
Councilmembers sought clarification about the numbers and how utility assets are separated. Councilmember Walters noted several large dollar figures and asked for breakout by utility vs. municipal buildings. Hood and Public Works Director Andy Rayum said the workbook can be filtered by asset type so the council can view municipal, water, and other categories separately; Hood said that will accompany the final report.
Rayum emphasized the FCA’s intent as a data foundation to prioritize life‑safety work first and to permit the city to phase and prioritize other capital work. He said maintenance and asset replacement timing can be adjusted with the workbook to produce alternative multi‑year scenarios.
The item was presented for information; council directed staff to distribute the draft workbook and follow up with more detailed breakdowns by building and asset category for council review.
