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City seeks inspection and engineering services for street program; staff asks to fast-track DLZ
Summary
Staff presented two up-to-amount proposals — DLZ to continue inspection services for the street program and Environmental Design Services for the Columbus Street parking lot — each with not-to-exceed amounts near $70,000; staff requested the committee allow DLZ to begin work as early as late June or early July.
Sunbury staff presented two proposals on June 18 for construction management and inspection services connected to the city’s street program and the Columbus Street parking lot project, and asked the finance committee to allow one inspector to start immediately if scheduling requires it.
Staff said DLZ, the city’s street inspector for the past two years, submitted a proposal to provide preconstruction support, regular progress meetings, field inspections, field testing, review of submittals, pay-application reviews and punch-list confirmation. DLZ’s proposal is an up-to-amount contract based on actual work performed; staff said the proposal amount is just over $70,000 and that DLZ has historically come in under budget.
A second proposal from Environmental Design Services would provide engineering services for the Columbus Street parking lot; staff described the two proposals as separate activities that generally do not overlap. Both contracts are structured as not-to-exceed amounts tied to actual hours and work performed.
Adam (staff) told the committee the practice of using multiple firms increases the city’s access to experience and helps keep consultant dollars within expected fee ranges. Staff estimated that for a roughly $2,000,000 construction program a typical inspection fee might range between $140,000 and $150,000; splitting inspection across two contracts yields approximately $75,000 per contract, which aligns with the proposals presented.
Because the prime contractor on the street program, Decker, indicated a desire to begin work at the end of June or the first week in July, staff asked the committee to allow DLZ to start work before the council considers final award so construction is not delayed. Staff emphasized the contracts are up-to-amount and that overtime is expected to align with contractor schedules; staff said they monitor contract ceilings and would review any approach toward the upper limit.
Both contract items were listed for first reading on the council agenda and staff requested authority to move the DLZ contract forward to accommodate a near-term construction start; no final contract award votes were recorded at the committee meeting.
