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City staff outline scope, timeline for municipal building basement renovations
Summary
Staff reported two bids were received and that the low bid is about 20% below the renovation budget; scope calls for no structural changes, new ceilings and finishes, waterproofing exterior basement walls and mold remediation, and a six-month completion target under the RFP.
City staff briefed the Sunbury City Finance Committee on June 18 about planned renovations to the municipal building lower level, saying the city received two competitive bids and that the lowest bid is roughly 20% below the budgeted amount.
Daryl Hennessy, the staff presenter on the item, said the packet includes the first reading to award the contract to the lowest bidder, identified in the packet as Sederland, and outlined the work the contractor would perform. “This is about 20% below what we had budgeted, for the renovations,” Hennessy said.
Hennessy described the scope as primarily cosmetic and functional rather than structural. “There are no structural changes proposed,” he said. Planned work includes replacing drop ceilings throughout the lower level, installing lighting fixtures to match the first floor with an additional light at the lower-level entry, replacing carpet except in the lobby area where luxury vinyl tile will be installed, and replacing sinks, toilets and base cabinets in the bathrooms.
In the kitchen area the contractor would install new casework and a sink and convert a former shower into a storage closet. For any exterior walls in the lower level the scope calls for removing drywall, installing waterproofing on the wall face, fumigating for mold if present, and reinstalling walls with a 1-inch air gap to reduce trapped moisture.
Hennessy told the committee the RFP allowed six months for completion and staff expects work to be scheduled following readings and action in July, with the goal of substantial completion by year end. He noted the police department’s secure storage and evidence room in the lower level will remain in place and that the city’s service team is maintaining existing sump pumps and a lower-level drain to mitigate past, occasional flooding.
A committee member asked whether mold testing had been performed; Hennessy said a test detected mold in the air and that fumigation combined with the proposed wall-air gap would be the chosen corrective approach. “We did have somebody come in and do a mold test. They did detect some mold in the air,” Hennessy said.
Staff said the item in the packet is for first reading and that the council will act on the contract later in July; no formal contract award occurred at the committee meeting.
