Codington County approves $415,823 in jail-related invoices, moves forward on TimeClock Plus integration

The Codington County Board of Commissioners on Tuesday approved a set of claims that included three invoices tied to the county jail project totaling $415,823.19 and a separate group of claims including an IT workforce-scheduling integration.

County finance staff told the board the three invoices — two to an architecture firm and one to TEGRA (spelled in the packet as Tigra/TEGRA) — totaled $415,823.19 and were presented separately from other claims. "We have 2 to Architect Inc, and then 1 to Tigra in the amount ... for all 3 of those in the amount of $415,823.19," the staff member said.

The commissioners then approved a separate batch of claims that county staff said totaled $57,009.87. That batch included TimeClock Plus fees tied to integrating a "lab tech" function with the sheriff's and detention center schedule, and a monthly maintenance fee for a staff-equity product charged per employee. The board discussed delays in the TimeClock Plus integration; county staff said the vendor provided a discount because of the delay and that the remaining pieces are close to completion. "We're getting close," the facility/IT staff said regarding the scheduling integration.

Commissioners approved the claims by motion (mover: Commissioner Gable; second: Commissioner Schwere/Schwier) and voice vote. The board also discussed that hard time-clocks have arrived and will be installed once integrations are finished so employees can begin using the system.

During the claims discussion, a commissioner asked for the jail-related claims to be separated from the other claims, which the finance staff accommodated. Commissioners asked clarifying questions about invoice totals and payment status; staff explained that one vendor's invoice reflected staged billing ("installed... at 7 of 27") and that some prior payments had been made.

No amendments or reductions to the presented invoices were recorded at the meeting.