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Board finds Ruby Equipment Rental application complete, grants landscaping and lighting waivers and schedules public hearing
Summary
The Planning Board granted waivers for a landscaping and lighting plan and found the conditional‑use application from Ruby Equipment Rental (1040 Portland Road) complete; the applicant will be limited to non‑public state inspection work for customers and the board set a July 15 public hearing.
The Planning Board voted 4‑0 to grant two limited waivers (landscaping and lighting plan) and to find complete a conditional‑use application from Ruby Equipment Rental for automotive inspection/repair activities at 1040 Portland Road.
Assistant City Planner Shannon Chisholm summarized the compound site: the property is composed of three adjacent lots that share office and garage uses. The applicant said the proposed change is to authorize state inspection work on customer vehicles; the applicant described the activity as limited to customers and not open to the general public.
Owner representatives told the board most maintenance is performed by service trucks on customer sites; vehicles are towed to the site for repair only when necessary. The applicants asked for two waivers from standard packet requirements; the board granted the waivers (landscaping and lighting plans) and then, after short discussion of vehicle storage and visibility from Route 1, found the application complete and scheduled a public hearing for July 15.
Board members asked staff and the applicant to provide a simple marked plan of where vehicles and rental equipment will be stored and to consider a condition limiting long‑term storage of customer‑owned vehicles on the frontage. The board’s completeness finding permits staff to prepare the public‑hearing notice and circulate the packet for July 15.
