Brookshire approves Tyler Technologies contract to replace fragmented finance systems
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Summary
Council approved moving from multiple systems (FundView, TimeClock Plus, Peacock) to a single Tyler Technologies platform, citing payroll and accounts‑payable integration and asset/maintenance modules as primary benefits.
Finance staff described difficulties integrating FundView, TimeClock Plus and other modules, and recommended entering a contract with Tyler Technologies to consolidate timekeeping, payroll, accounts payable, asset-management and maintenance modules.
The finance presenter said manual accounts-payable work is time consuming and error prone: staff must individually enter routing and account numbers at the bank for each monthly vendor payment. The presenter described Tyler’s ability to generate a bank file (a DD file or positive-pay workflow) and an integrated AP approval flow that would reduce manual bank entry and decrease reconciliation burden.
Staff reported an estimated implementation timeline of six to nine months because some historical data is already on file with Tyler from prior use by the city, and that Tyler offers asset-management and maintenance modules the city currently lacks. The proposal presented at the meeting included a one-time implementation fee and an annual recurring fee; staff said FundView and TimeClock Plus cost roughly comparable annually today but require multiple vendors and carry training costs per module and per user.
Council approved the contract by voice vote. Staff will return with a finalized contract and an implementation schedule.
